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NSK Europe Business Partner Privacy Policy
This policy describes how NSK Europe Ltd, its European subsidiaries and the European Steering companies, all set out below (“NSK Europe” or “we”), use your personal data in the course of our business, when you use our websites, (including business applications) and the NSK Academy platform, and when we send you marketing communications. Contact details of NSK Europe companies are set out in the “Further information” section below.
In this policy personal data means any information that relates to an identifiable natural person – in this case you.
You should read this policy, so you know what personal data we collect about you, what we do with it and how you can exercise your rights in connection with it. You should also read any other privacy policy that we give you, that might apply to our use of your personal data in specific circumstances from time to time. If you have any questions about this policy, please contact
data-protection@nsk.com.
We use your personal data to sell you our products or provide you with our services (including marketing communications, where you have requested them), manage our business, recruit new staff, comply with our legal obligations, and improve and monitor the performance of our websites.
1. Who is the controller of your personal data?
For the purpose of this policy the controller is:
- NSK Europe Ltd. with its seat in the UK – with respect to the data collected on the website and the NSK Academy platform.
- the relevant NSK company – with respect to other data collected to provide you and/or your organization with its services or sending you marketing communications (the controller is also referred to in this policy as “NSK Europe”, “we”, “our”, “us”).
As a controller we make decisions about how and why we use your personal data and, because of this, we are responsible for making sure it is used in accordance with applicable data protection laws. We are required by law to give you the information in this policy.
2. What types of personal data do we collect and where do we get it from?
We collect the following categories of personal data:
- Contact information: name and surname, e-mail address, telephone number, name of the company, address of the company;
- Business related information: contact information (see above), details relating to your matter of inquiries, information about other people you share with us, information you provide us when you come into our offices, billing and payment information;
- NSK Newsletter: contact information (above);
- Information for the purpose of registering with the NSK Academy, the NSK web portal and using EDI requests: e-mail address, name and surname, institution, region, city/town, zip code, telephone number, name of the company, address of the company;
- Browsing information: IP address.
3. What do we do with your personal data, and why?
We process your personal data for a number of different purposes. We must always have a “lawful basis” (i.e. reason, prescribed by law) for processing your personal data. The table below sets out the purposes for which we process different categories of your personal data and the corresponding lawful basis for that processing. For some processing activities, we consider more than one lawful basis to be relevant – depending on the circumstances.
Please note that we reserve the right to disclose non-personal statistical information to third parties with whom we have contractual obligations. Examples of non-personal information include: domain name, browser type and version, computer operating system and platform, information searched for, pages viewed, time spent on the website and access times.
Unless otherwise provided, we reserve the right to share such information within the NSK Europe umbrella of companies, including any company that manages, and/or performs statistical reporting on the website. Any such company will be legally bound to confidentiality.
We will inform you separately in case your personal data is subject to so-called automated decision-making. In such case we will also provide you with information as to the logic used by such systems. You have the right to object to being subject to such decisions, and/or challenge any decisions made wholly on the basis of any automated decision-making system, including providing any additional evidence to assist the individual reviewing the decision.
4. How long is your personal data stored?
NSK Europe Ltd or other subsidiaries established in the UK will normally retain your personal data for 7 years from the end of any contract or event that it relates to, unless we are legally required to retain this information for longer.
Other NSK Europe companies will keep your personal data for as long as we need it to fulfil the purposes for which it was collected and in order to comply with legal and regulatory requirements as well as for the period until which all actions related to our relationship with you expire in accordance with the appropriate statute of limitations. This may mean that some information is held for longer than other information.
5. Who else will have access to your personal data?
Other NSK companies
Personal data will only be shared with other NSK companies within EU and outside EU, that will take appropriate steps to ensure that their personnel is bound by duties of confidentiality with respect to your personal data.
We will only make transfer outside EU if:
- that country ensures an adequate level of protection for your personal data;
- the recipient or recipient country is subject to an approved certification mechanism or code of conduct with binding and enforceable commitments which amount to appropriate safeguards for your personal data – this includes for example, the EU-US Privacy Shield which enables the secure transfer of personal data to the United States;
- we have put in place appropriate safeguards to protect your personal data, such as a contract with the person or entity receiving your personal data which incorporates specific provisions as directed by the European Commission;
- the transfer is permitted by applicable laws; or
- you explicitly consent to the transfer.
Service Providers
NSK Europe uses third party service providers, including:
- IT support, data hosting, cloud platform providers who provide technical and support services;
- marketing service providers who send out marketing communications on our behalf;
Where applicable, your personal data will be processed by the service provider on behalf of NSK Europe. NSK Europe will ensure that any third party that processes your personal data can provide sufficient guarantees regarding the confidentiality and security of your personal data.
Social Networks
NSK works closely with selected social media partners (e.g. YouTube, Facebook, LinkedIn, Google). These platforms can be temporarily integrated using plug-ins. If a visitor accesses the website using such a plug-in, the browser creates a direct connection to its servers. In this case the social media partner is given the IP address and other device-related data of a visitor.
Disclosure to third parties
In certain circumstances, NSK Europe shares or is obliged to share your personal data with third parties, for the purposes described above and in accordance with applicable data protection laws. These third parties will act as controllers of your personal data in their own right, and they will be responsible for compliance with applicable data protection laws.
These third parties are:
- police, public prosecutors and law enforcement bodies;
- insurers;
- benefits providers;
- external advisors (such as legal advisors, accountants);
- pension trustees;
- courts;
- tax officials.
6. What are your rights and how can you exercise them?
Where NSK Europe’s processing of your personal data is based solely upon your consent, you have the right to withdraw your consent at any time. If you decide to withdraw your consent NSK will stop processing your personal data for that purpose. This will not impact on the legality of any processing undertaken by us prior to the withdrawal of your consent.
Where our processing of your personal data is based on legitimate interests (see table at paragraph 3 above), you can object to this processing at any time. If you do this, we will need to show either a compelling reason why our processing should continue, which overrides your interests, rights and freedoms or that the processing is necessary for us to establish, exercise or defend a legal claim.
Where we are processing your personal data for direct marketing purposes, you have the right to object to that processing.
You have also the right to:
- request access your personal data and to be provided with certain information in relation to it, such as the purpose for which it is processed, the persons to whom it is disclosed and the period for which it will be stored;
- require us to correct any inaccuracies in your personal data without undue delay;
- require us to erase your personal data;
- require us to restrict processing of your personal data;
- request that we provide you with a copy of any personal data which you have provided to us, in a machine readable format, where we are processing it on the basis of your consent or because it is necessary for the performance of a contract between you and us (see table at paragraph 3 above) and where the processing is automated; and
- You may request to exercise any of your rights by sending an e-mail to: data-protection@nsk.com.
You can also lodge a complaint with a competent data protection supervisory authority: http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm.
7. Cookies
For more information on the use of cookies and what they are, please refer to our cookie policy bellow.
8. Further information
In a case you would like to obtain further information about your data protection rights please contact us (or the respective data protection officer, where appointed) via the addresses below. If you have any concern about privacy issue, please contact us with a thorough description or write to: data-protection@nsk.com.
9. Changes to this Business Partner Privacy Policy
This Business Partner Privacy Policy may be changed. If any changes have a material impact on the processing of your personal data you will be provided with the updated version in advance of the change actually taking effect.
Date of issue: 01/08/2023
What are cookies?
On this website we use cookies. Cookies are text files containing small amounts of information which are downloaded to your computer or mobile device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit. Cookies are useful because they allow a website to recognise a user’s device.
Cookies can’t spread viruses and cannot harm your computer.
Cookies are store for different lengths of time. There are Session Cookies, which will expire once you close your browser and Persistent Cookies which stay on your device until you delete them or they expire.
NSK Europe and our service providers (such as functionality, analytics, and advertising providers) place cookies and other similar tracking technology on your device to ensure that our website functions correctly and to personalise, track, evaluate, and improve our website, online adverts. All Cookies that are not Strictly Necessary Cookies can be disabled using the Cookies Settings
You can find more information about the individual cookies we use and the purposes for which we use them in the cookie list below.
NSK Europe Candidates Privacy Notice
This Candidate Privacy Notice describes how NSK Europe Ltd. and its subsidiaries and European affiliates (“NSK Europe”) processes candidates' personal data; Wherever reference is made to the “NSK Europe hiring company” it shall mean the NSK Europe company mentioned in the job offer or job description. Contact details of the particular NSK Europe hiring company are set out in the “Further information”section below.
1. Who is the controller of the personal data you disclose to NSK Europe during the recruitment process?
The controller is the NSK Europe hiring company – it determines the purpose of your personal data processing. Contact details of the NSK Europe hiring company can be found at “Further information” below.
2. Processing of your personal data
The NSK Europe hiring company will process your personal data for the purpose of the job recruitment and placement. If your application is successful the NSK Europe hiring company will process your personal data for employment purposes. The details of the personal data processed and the purposes for this processing are presented below.
The NSK Europe hiring company processes the following categories of personal data about you:
- first name and surname;
- contact information, such as home address, phone/mobile/fax number, e-mail address;
- date of birth;
- citizenship;
- resume, including education, past work experience and references, school reports;
- previous employment information, including date of hire, job title, department and business unit, work location, work status (full time, part time), data pertaining to work preferences and abilities;
- information on certain health conditions (only where required by law);
- job interview notes;
- test results;
- citizenship and entitlement to work documentation;
- criminal records checks (only where permitted by law);
- statistical reporting (if undertaken).
Your personal data will be processed for the following purposes:
- Contract: the processing is necessary to take steps at your request for us to enter into an employment contract with you, including evaluating your application;
- Legal obligation: the processing is necessary to comply with NSK Europe's legal obligations, for example checking your entitlement to work within the EU, or to comply with a court order;
- Legitimate interest of NSK Europe or third parties: where on balance, NSK Europe's lawful business reasons for processing are fair – these include statistical purposes, obtaining information from and about you and reviewing it to make informed decisions on recruitment and hire the most appropriate candidates (which includes checking your prior employment history), carrying out tests on you involving profiling (personality tests are used to give an insight into how you behave at work or how you like to be managed; aptitude tests are also used to assess your core skills, such as numeracy, written understanding, spatial awareness and logical reasoning) as well as establishment, exercise or defence of any legal claims;
- Other obligations: where the processing is necessary for the purposes of carrying out the obligations and exercising specific rights of either you or NSK in the field of employment and social security and social protection law or where the processing is necessary for the purposes of preventive or occupational medicine, for the assessment of your working capacity, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services on the basis of legal obligations or pursuant to contract with a health professional who is under a professional obligation of confidentiality;
- Consent: if you authorize us to keep your data for future positions (in which case the legal basis for such processing would be your consent, which you may withdraw at any time).
3. How does the NSK Europe hiring company obtain your personal data?
The personal data processed by the NSK Europe hiring company is mostly obtained via email and post sent by you. Other personal data about you is collected in the course of the recruitment process (during interviews or tests). Other types of personal data may also be obtained from identified third parties, legally allowed to provide such kind of information, including for example, authorized recruitment agencies or providers of tests.
4. How long is your personal data stored?
If your application for employment is successful NSK Europe will retain any personal data held as part of your application on your employment file for the duration of you employment and for some time after the end of your employment with us. For example NSK Europe Ltd. or its subsidiary established in the UK will retain such data normally for 7 years after the end of your employment.
If your application for employment is not successful, your personal data will be stored for the duration of the recruitment process up to the period specified below upon notification that your application was not successful for the purposes of the establishment, exercise or defense of any legal claims. If you consent, your personal data will be retained in our talent pool for a period as indicated in the consent form.
5. Who else will have access to your personal data?
Other NSK Europe hiring companies
Personal data will be shared with other NSK Europe companies, when for example the same IT department is working for both of them or your recruitment requires sign off from a manager employed by a different NSK Europe company. Your personal data may in particular be shared with NSK Europe Ltd. for storing and maintaining your personal data in its database.
Service Providers
The NSK Europe hiring companies uses third party service providers who provide technical and support services in connection with the application and recruitment process. Where applicable, your personal data will be processed by the service provider on behalf of the NSK Europe hiring company. The NSK Europe hiring company will ensure that any third party that processes your personal data on behalf of the NSK Europe hiring company has implemented appropriate measures designed to protect the confidentiality and security of your personal data.
Transfers outside the EEA
In limited circumstances your personal data may be shared with NSK companies outside the EEA area. NSK is committed to ensuring that there are adequate safeguards in place, as required by applicable laws, to protect the personal data that is transferred to countries that may not have adequate data protection laws. As part of this commitment, NSK have adopted an intracompany data transfer agreement incorporating EU Standard Contractual Clauses based on the model clauses prepared by the European Commission that applies to each of NSK entities. All mentioned companies will take appropriate steps to ensure that their personnel is bound by duties of confidentiality with respect to your personal data.
Disclosure to third parties
In certain circumstances, the NSK Europe hiring company shares or is obliged to share your personal data with third parties, for the purposes described above and in accordance with applicable data protection laws. These third parties will act as controllers of your personal data in their own right, and they will be responsible for compliance with applicable data protection laws.
These third parties are:
- police, public prosecutors;
- external advisors (such as legal advisors, accountants, auditors);
- law enforcement bodies;
- other statutory or governmental bodies;
- the courts;
- other statutory regulators;
- to any other third party that we are required by law to provide information to.
6. What are your rights?
Where NSK Europe's processing of your personal data is based solely upon your consent, you have the right to withdraw your consent at any time. If you decide to withdraw your consent NSK Europe will stop processing your personal data for that purpose. This will not impact on the legality if any processing undertaken by us prior to the withdrawal of your consent.
You also have the right to request access to your personal data, the right to rectification of inaccurate personal data, the right to deletion, the right to limit the processing, and the right to data portability. You are also entitled to object to the processing of your personal data in certain situations.
The abovementioned rights lapse upon your death. However, you may define guidelines on the retention, erasure and disclosure of your personal data after your death. In any event, your heirs may exercise the rights mentioned in Section 6 after your death, to the extent necessary: to the organization and settlement of the deceased's estate; for the data controllers to take account of the death.
You can also lodge a complaint with a relevant data protection supervisory authority.
Contact details may be found here: https://edpb.europa.eu/about-edpb/about-edpb/members_en.
Bitte den Link auch in der EN-Version aktualisieren.For questions in this respect please contact the competent NSK company whose address can be found at “Further information” below;
Further information
In case you would like to obtain further information about your data protection rights please contact your NSK Europe hiring company (or the respective data protection officer, where appointed) via the addresses or contact emails as listed below. If you have any concern about privacy issue, please contact the relevant NSK Europe hiring company with a thorough description or write to: data-protection@nsk.com.
Changes to this Notice
This Candidate Privacy Notice may be changed. If any changes have a material impact on the processing of your personal data you will be provided with the updated version in advance of the change actually taking effect.
Date of issue: 26/11/2021
Responsible for Internet website contents:
NSK Europe Ltd.
The Place, Bridge Avenue, Maidenhead, Berkshire SL6 1AF, England
Registered in England under Co. Reg. No.: 2223191
Valued-added tax identification no.: GB 613815356
Phone: +44 1636 605123
Fax: +44 1636 602775
E-Mail: info-uk@nsk.com
Representative contact for NSK Europe Ltd.: Company Secretary
Liability notice: Despite carefully verifying the contents, we do not assume any liability for the contents of links to external websites. The owners of these external sites are solely responsible for the contents of these sites.
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